Office 365 – Installation and Tutorials
Installation Instructions for Office 365/MS Office 2016 (for Students)
Microsoft Office 365/Office 2016 is available free for all students. Please share the following handout with regarding how to install Office 365/Microsoft Office 2016. These products are available for students as long as they are enrolled at HCC.
Microsoft Office 365
Get started with Office Web Apps in Office 365
Microsoft Office Web Apps are a part of most Office 365 plans. Office Web Apps make it easier for you to work in the cloud because they open Word, Excel, PowerPoint, OneNote, and PDF documents in your web browser.
You can access your documents whenever you have an Internet connection, from almost any device:
- Documents stored in your SkyDrive and your team sites
- Attachments in Outlook Web App
- Meeting notes in Lync Web App
And sharing documents with others is as simple as sending a link.
When you use the three-dot Open Menu in a SharePoint library, Office Web Apps shows a preview of the document, and provides another Open Menu with commands for viewing and editing the document in your browser.
To get started, sign in to Office and save your document online. Your organization’s plan gives you libraries for storing your documents, or if you have Office 365 Home Premium, you have personal online storage at OneDrive.com.
Web App Excel
Basic tasks in Excel Web App
With Excel Web App you use your web browser to create, view, and edit the personal workbooks that you store on SkyDrive. If your organization or college has an Office 365 plan or SharePoint site, start using Excel Web App by creating or storing workbooks in libraries on your site.
Share workbooks online
Because your workbook is online, you can share it by sending a link instead of an email attachment. People can read it in their web browser or mobile device. They can view all the worksheets, sort and filter data, and drill into the details of PivotTables.
Click File > Share > Share with People.
Edit an Excel workbook in the browser
Click Edit Workbook > Edit in Excel Web App to edit the workbook in your browser. Enter data, set up a formula, add charts, and apply basic formatting. For more advanced editing click Open in Excel.
Excel Web App saves your work automatically. If you make a mistake, use Undo or press Ctrl+Z.
Work together on the same spreadsheet
Excel Web App shows you who is working in the file, and you can see updates right away. Everyone has to be working in Excel Web App (not in the Excel desktop application).
Print in Excel Web App
Select the cells or chart you want to print, and then go to File > Print. (If you want to print the whole worksheet, don’t select anything before going to the Print command.)
You end up with a printable view in a new browser window. Click Print.
Web App OneNote
Basic tasks in OneNote Web App
With OneNote Web App you use your web browser to create, view, and edit the personal notebooks that you store on SkyDrive. If your organization or college has an Office 365 plan or SharePoint site, start using OneNote Web App by creating or sharing notebooks in libraries on your site
Create a notebook
Sign in to SkyDrive or your team site and create a notebook in the browser. Click Create > OneNote notebook, and give the notebook a name.
Take notes in the browser
OneNote Web App stores a digital notebook that you can add to by opening it in your browser and typing anywhere on the page. In addition to typing and formatting text, you can add pictures from your computer or from Microsoft’s online service. OneNote Web App saves your work automatically; there’s no Save command. If you change your mind about something press Ctrl+Z (Windows) or ⌘+Z (Mac) to undo.
Tabs along the left side of the screen represent pages, which are grouped into sections, to help you organize your thoughts.
Add new pages and sections by right-clicking a section tab.
If you try to type in the notebook and nothing happens, you’re probably in Reading view. Switch to Editing view: click Edit Notebook > Edit in OneNote Web App.
Share OneNote notes online
Work together on a OneNote notebook
Working together in a notebook is a good way to brainstorm ideas or do research for a group project. OneNote Web App shows you updates as they happen, and you can see who did what on the page: Go to View > Show Authors (click it again to hide author names).
OneNote keeps the notebook in sync with everyone, even if they’re using different devices. Your colleagues can be using OneNote Web App, OneNote 2010 or later, or OneNote Mobile on their phone or tablet.
Web App PowerPoint
Basic tasks in Powerpoint Web App
With PowerPoint Web App you use your web browser to create, view, and edit the personal presentations that you store on SkyDrive. If your organization or college has an Office 365 plan or SharePoint site, start using PowerPoint Web App by creating or storing presentations in libraries on your site
Share presentations online
Because your presentation is online, you can share it by sending a link instead of an email attachment. People can view it in their web browser or mobile device.
Click File > Share > Share with People.
Edit a presentation in the browser
Go to Edit Document > Edit in PowerPoint Web App to edit your presentation in a web browser.
Add new slides, switch to a different theme, and apply a few basic animation and transition effects. You can also insert and format pictures, shapes, and SmartArt. For more advanced editing click Open in PowerPoint.
PowerPoint Web App saves your changes automatically. Unlike the PowerPoint program installed on your computer, there’s no Save command. If you change your mind about something, use Undo or press Ctrl+Z.
Work together on the same presentation
PowerPoint Web App shows you who is currently editing a presentation. For best results, have everyone work in the web app or have everyone work in the PowerPoint desktop application (PowerPoint 2010 or later, or PowerPoint for Mac 2011).
As people edit the presentation, you see their changes in PowerPoint Web App.
Comment on a slide
When you’re editing a slide, go to Insert > Comments to make a comment or reply. You can move the comment balloon so that it’s next to whatever you’re commenting about.
Present a slide show from the browser
With PowerPoint Web App you can run your presentation with just a web browser and an Internet connection. Click Start Slide Show to play the slide show full-screen.
Print in PowerPoint Web App
Go to File > Print. PowerPoint Web App sends your presentation to a PDF reader, where all the layout and formatting of your slides will print the way you expect.
Web App Word
Basic tasks in Word Web App
With Word Web App you use your web browser to create, view, and edit the personal documents that you store on SkyDrive. If your organization or college has an Office 365 plan or SharePoint site, start using Word Web App by creating or storing documents in libraries on your site.
Share documents online
Because your document is online, you can share it by sending a link instead of an email attachment. People can read it in their web browser or mobile device.
Click File > Share > Share with People.
Comment in the browser
A comment balloon shows where comments have been made in the doc.
To make a comment, select some text, click Comments at the top of the web app, and then click New Comment. Reply to comments, and check off items you’ve addressed.
If you don’t see a Comments command, switch from Editing to Reading view: click View > Reading View.
Edit in the browser
If you try to type in the document and nothing happens, you’re probably in Reading view. Switch to Editing view: click Edit Document > Edit in Word Web App. Type and format text, add pictures, adjust the layout of the page, and more. For more advanced editing click Open in Word.
Work together on the same doc
Word Web App shows you who is working on the document, and alerts you when they’ve made changes. They can be working in Word Web App, Word 2010 or later, or Word for Mac 2011.
Print in Word Web App
Go to File > Print. Word Web App sends your document to a PDF reader, where all the layout and formatting of your document will print the way you expect.